Save Time and Reduce Errors by Switching to Business Central
Compare key differences in entering accounts receivable transactions between the legacy Dynamics GP and modern Dynamics 365 Business Central platforms. Learn how Business Central streamlines AR workflows.
Entering accounts receivable transactions is a core process that
impacts staff productivity and customer satisfaction in any business.
However, Dynamics GP uses outdated workflows that are
time-consuming and prone to errors compared to Dynamics 365 Business Central.
Making the switch from Dynamics GP migration to Business Central for AR can save hours
of employee time each week and eliminate common invoice mistakes through
automation.
Manual
Data Entry in GP Leads to Errors
Dynamics GP relies primarily on manual data entry across all
financial modules, including accounts receivable.
Employees must manually enter details for each customer invoice,
receipt, and credit memo.
Not only is this method slow, but manually entering long customer
names or complex item descriptions leaves room for typos and errors.
These errors often go unnoticed until customers receive
inaccurate invoices or account statements.
In one case at Acme Tools, a minor typo changing "power
saw" to "powr saw" led to a confused customer and delayed
payment on a $5,000 invoice!
The Acme accounting manager estimates her team spends 5-10 hours each week fixing data entry errors that
happen when manually creating AR transactions in Dynamics GP.
Business
Central AR Workflows Are Fully Automated
Alternatively, Dynamics
365 Business Central uses automated workflows to eliminate re-typing across AR
processes.
Key customer, item, pricing, and other data flows through the
system rather than needing manual entry on each transaction.
Business Central also applies machine learning to predict
customer payment dates, item quantities, and other values - removing more manual
guesswork.
Let's compare how posting a simple customer invoice differs in GP
versus Business Central:
Dynamics GP Invoice Entry
1.
Navigate to Sales Transaction Entry window
2.
Manually type valid customer account number
3.
Manually type valid item numbers, quantities,
pricing etc.
4.
Repeat steps 2-3 for each line item
5.
Manually enter additional data like tax,
shipment date etc.
6. Click Save icon to record invoice
Business Central Invoice Entry
1.
Open Customer or Sales Order record
2.
Click Post -> Invoice
3.
Review pre-filled item data and make minor
adjustments if needed
4.
Click Post button to record invoice
The Business Central process has 80-90% less manual data entry, reducing the chance of errors.
The whole flow takes less than a minute compared to potentially
hours of typing invoices in Dynamics GP.
The [keyword]dynamics gp migration[/keyword] to
Business Central doesn't just save time and headaches entering AR transactions
- it optimizes the entire process using smart automation.
Employees have more capacity to focus on providing an amazing
customer experience rather than fighting against data entry.
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